Evaluation Sample letters

Page Index (click on the line that applies, and will will take you to that place):
   Letter to request an initial school evaluation
   School refused to evaluate my child
   Letter to request an independent evaluation
   What the law says about requesting an independent evaluation (IEE),
     (or sometimes called private, or outside evaluation):
    State Rate for an independent evaluation (IEE)
   114.3 CMR 30.00, 'Team Evaluation Services', August, 27, 2009 (in PDF format),
rates can be found on  pages 6 - 11,  a total of 13 pages.
    Sliding Fee Scale for Public Payment of Independent Education Evaluations (IEEs)
   How long does the school have to response? 

Letters & Rate Charts

Letters that you use to request help for your child can be found in a book called the 'Parents Manual', published by  the Federation for Children with Special Needs (September 1996).  The following samples are adaptive from that manual.

 Letter to request an initial school evaluation:


Your school Principal  (For a list of Concord school principals and address, click here)
(In Concord, as of Sept., 2004, our elementary schools Team chairs are now the Principals, Principals are responsible for the students in their building.)
Your School name
street address
Concord, MA 01742

Your name
Concord, MA 01742
Day phone number to contact you

RE:  students name, grade level

Date: n/nn/nn

In this sample letter, have listed six general areas.  If you are concern about your child's reading, it would be useful to have testing in all five areas of reading, which you want tested:

  1. Phonemic Awareness
  2. Phonics
  3. Fluency
  4. Vocabulary
  5. Comprehension

Dear Principal name,

We are requesting an evaluation for our child, your child's name and date of birth. We would like the assessment to include testing in (any or all) of the following areas:

We plan to have the independent neuropsychological evaluations performed by Dr. xxxxx, of the xxxxxxxx Testing Center, address. The Speech and Language and Educational Evaluations to be done by  xxxxx, xxxxxxxxx Testing Center, address.  We plan to have the OT evaluation performed by xxxxxx, xxxxxxx Testing Center, address. 

Please contact xxxxxxx at xxxxxxx testing center, to arrange payment for these services.  I will be in touch with the above evaluators to schedule the evaluation appointment.

I understand that the school must pay for the independent evaluation unless it can prove in a due process hearing that its assessment is comprehensive and appropriate. Please inform me in writing within five days whether you intend to honor my request or to request a hearing on the issue.

It is also my understanding that the independent evaluators will forward the evaluation report to you since you are paying for them, and that you will schedule a Team meeting for us to discuss the results of an independent evaluation, that the new evaluation must be considered in any future decisions about my child.


sign and print your and spouses name      

Jessica Murphy, Special Education Director, Ripley Building, 120 Meriam Road, Concord, MA  01742
Your Classroom Teacher 

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Educational Rights and Responsibilities: Understanding Special Education in Illinois

14 Sample letters from Illinois State Board of Education, June 2009:

1. Writing to Discuss a Problem
2. Requesting an Initial Evaluation for Special Education Services
3. Requesting an Independent Educational Evaluation (IEE) at Public Expense
4. Requesting Your Child’s Records
5. Requesting a Meeting to Review the Individualized Education Program (IEP)
6. Requesting a Change of Placement
7. Requesting Prior Written Notice
8. Requesting Mediation
9. Informing the School that You Intend to Enroll Your Child in a Private School at Public Expense
10. Requesting a Due Process Hearing
11. Filing a Complaint with the Illinois State Board of Education
12. Writing a Follow-up Letter
13. Writing a Positive Feedback Letter
14. Revocation of Consent for Special Education

How long do I wait to hear back from the school personal?  Click here, to view the Time Line.

Need more information?, click here, to visit our 'Parent Tool Kit' page

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